MINUTES OF THE COMMUNITY OF OWNERS REPRESENTATIVES
DATE: Wednesday 11th July 2007
VENUE: Main office HUMA - basement
TIME: 10.00am
ATTENDANCE:
Frank van Son (President)
Rick Wilmot
Martin Heppell
Chris Gatenby
Jack Taylor
Dave Dennis
Karl-Heinz Schlömer
Wendy Slade (Minutes)
Francisco Domingo Frutos (Administrator)
María José (Translator)
Hannelore Rosskamp - Schmitz (Secretary of Community)
APOLOGIES:
Roger Jay
Andrew Heaney (Vice-Chairperson)
Terry Chapman
Sandra Miller
MINUTES OF PREVIOUS MEETING:
1.0 The meeting opened with the previous minutes and a discussion took place. Frank asked the Administrator for an attendance book to be signed and dated by all who attend.
MATTERS ARISING:
2.0 Rubbish: Frank made a few points about rubbish and asked the Administrator to contact CESPA and ask them to empty the bins at least twice per week during July and August. The bins behind the restaurant are over flowing at present. It was suggested that larger bins/containers were required to accommodate the rubbish from the restaurant. It was stated that they should pay commercial rates and should be a separate entity from ours. To be discussed at a later date.
SECURITY
3.0 Francisco Garcia is the boss of the new security company on site. He came to explain the company policy and will be looking at camera film. Frank will be the only person able to obtain these films and it will be up to him (President) who he shows them to. Francisco has been employed as a security guard for 2 years. His telephone number is 629 079 920. People will be able to speak to Salzilla (security guard) during the hours between 8pm and 8am weekday. There is 24 hour cover over the weekends. 2 security guards at night, 1 during the day and 1 car. It was stated that the guards stop people as they enter the urbanisation and ask them where they are going particularly at night. Security group to look into this.
3.1 Display signs about security to be discussed at a later date.
3.2 If there was trouble at the restaurant the guards could not intervene, although they are first aid trained. Their job is to take care of the urbanisation, outside of buildings where a crime is committed.
3.3 An assessment to be made whether additional cover was required for the Spanish holiday period.
3.4 The security guard contract was presented and it was agreed that only the President and representatives have access to the contract.
3.5 The security group to provide a demo of their security operations.
3.6 Security group want at least 30 days to prove themselves.
GARDENING
4.0 Mazápolis, the current gardeners will not continue working for us at the old price (includes street cleaning, gardening and rubbish collection).
4.1 The community needs to decide what services are actually needed on site before any costs per household can be agreed.
4.2 Frank suggested that we keep some of the gardeners, pay 100.000 € plus IVA and he would run it with someone in charge.
4.3 The issue of community insurance was raised for public liability. Emil is currently working on it and Frank will see to it.
4.4 It was commented that Frank would not be able to have things up and running in one months time. It would have to be voted on. The group was given one week to make up its mind.
4.5 A vote was taken and it was agreed that Mazápolis was asking far too much for gardening and cleaning. It was suggested that the figure be re negotiated.
COMMERCIAL-SWIMMING POOL
5.0 An enquiry was made as to whether the restaurant, swimming pool and commercial areas are part of the community. The administrator confirmed that this is the case and they are paying their quota.
COMMUNITY CHARGE
6.0 There is currently 200.000 € in the bank. Huma said we owe them a further 144.000 €, but no further communication received.
6.1 It was suggested that a further meeting be arranged with Encarna to ascertain what exactly she would not pay.
6.2 Non Payers -15 days after receiving AGM minutes, if they do not pay, a solicitors letter will follow.
6.3 Some 200.000 € outstanding to date.
6.4 Re: owners addresses. Spanish law states you must have address in Spain.
A.O.B.
7.0 It was stated that there was a clear shift away from our original remit. A further debate is needed on this issue. The president said that it was voted at the AGM, that our position was cosher.
Meeting closed at 2.00pm
NEXT MEETING SCHEDULED FOR
FRIDAY 20th JULY 2007
AT 10.00am (main office - basement)