MINUTES REP-MEETING
DATE Wednesday 6th February 2008
VENUE Community Office 28/1
TIME 1.00 pm
ATTENDANCE
Frank van Son - Chaired today
Francisco Domingo Frutos
Emil J. Böttcher
Terry Chapman
Dave Dennis
Colin Gassner
Chris Gatenby
Martin Heppell
Roger Jay
Peter Klein
Sandra Miller
Karl-Heinz Schlömer
Hannelore Schmitz
Jack Taylor
Jane Wilmot
APOLOGIES
All present
1. MINUTES PREVIOUS MEETING
A discussion took place about the principles of minutes. How meticulous they should be and for what purpose they are made? Generally for the members of a meeting and for history reasons they should be archived. In our case probably an even more important function is to inform all owners.
Even though not member of this committee anymore, Wendy Slade had taken the minutes last time.
Continuing the ‘discussion’ of last time it was agreed, that the President of the CoO, which is at the moment Frank van Son, normally would chair this meeting and in his absence Jane Wilmot.
2. COMMUNICATIONS
A. NEWSLETTER MCC INFO
Terry gave a short review about the articles that were planned to be in the next MCC Info:
· Elections Representatives
When would be the next AGM
Outstanding still non-paid Community fees
· What would people like to have in the MCC Info
He stated it would be highly appreciated if others would give him input, like articles about their subject and activities or suggestions.
B. WEBSITE WWW.MAZARRON.CC
2 Meetings were held by this group and in the latter one it was decided to invite someone who could make the (skeleton for the) website and teach us how to use everything for a one time fee between 200 and 400 Euros (= once ± 0,50 € per property). For some this was completely unacceptable as one of the owners could probably do the same for free. It was agreed that both options would have to be looked at and compared.
3. CoO OFFICE
Sandra had made several forms and explained in short how this would work, welcoming every suggestion for improvement. Of all filled in forms 3 copies would be archived. She had also made ‘Minutes/Note-Books’ she suggested every group would use. And we would have to move the cabinet from the ‘old’ office as soon as possible.
Sandra would be in the office every Monday, Wednesday and Friday morning and there would always be one of the other reps, English and German, present. If Sandra cannot attend for a week or so, Chris was willing to attend during her absence.
4. PUBLIC UTILITIES: GAS/WATER/ELECTRICITY
Electricity bills were discussed and it was explained, that the CoO still partly has street lights on generators/diesel and some on the mains supply from Iberdrola, because there are several connection points. A report was shown that was made by special engineers about the capacity and consumption per generator and which part of that consumption would, according to their thorough investigation and calculation, have to be paid for by the CoO. The Administrator stated that he would not pay any bill on behalf of the CoO, that did not conform the outcome of that report. He added, that no electricity/diesel bills had been paid since July 2007.
5. GENERAL SERVICES & MAINTENANCE
This group (Jane, Karl-Heinz and Chris) had taken several photos of places on the MCC that need some attention. They also made some suggestions (ie. fill certain places with white pebbles) and these suggestions would be formalised by filling in complaint sheets.
It was stated there were quite a few private gardens that were not very well maintained. It would be very good for our overall image if the owners could be persuaded to do something about them.
It was mentioned the concern regarding finishing of the streets and cleaning of the area above 32.
The glass-bin opposite 30-10 and 11 is broken (the bottom). Frank’s handyman will do something about it very soon.
6. CORREOS & BUZONES
Jack, Terry, Jane and Chris had gathered and written a resume, that was distributed at the meeting. It was agreed that the Administrator would make an appointment with the Post Office to gather some more information about possibilities for improvement. Owners should remember that they must contact the Administrator to update their mailing address or inform us about errors.
7. INTERNAL RULES
It was agreed it would be better if there was a small group to have a look at this subject. Agreed that this will be Dave, Frank, Martin and Emil. Please everyone have a look if they can find something, that looks like Internal Rules and hand a copy over to them.
8. FACILITIES CENTRES & SITE COMPLETION
Emil had a visit that very morning of the President and Vice President of the Social Club, who informed him that from September this year they would probably be without venue, as it appears Juan Carlos will not be renewing his lease for the restaurant. Several details and other information different Reps had was discussed. The CoO, represented by Frank, Emil and Roger would have a Meeting with the Social Club to see how we could help each other.
9. HUMA & TOWN HALL
Frank, Paco and Emil had visited the Mayor of Mazarrón the 23rd of January and informed the Committee about the meeting. They have asked the Mayor about the status of ‘our’ Golf Course, the possibilities of becoming a public urbanisation and having public transportation. It will be published in MCC Info 3. They agreed to meet the Mayor again in a few months.
It was agreed Sandra and Jane would make a thorough investigation about the possibilities of getting a bus services.
10. COMMUNITY FINANCES
The Administrator presented some figures about the finances of the CoO. The 220.000 € unpaid Community fees at mid October 2007 has now reduced to 130.000 €. Sounds good, but on the other hand, there’s still far too much outstanding. We cannot understand why these people don’t pay up. To date 70 owners have been taken to court about these undisputable debts.
11. MATTERS ARISING
None. The Meeting was closed at 4 p.m.