DATE: Monday 15th October 2007
VENUE: Community Office 28/1
TIME: 10.00 am
ATTENDANCE
Frank van Son (President)
Francisco Domingo Frutos (Administrator)
Emil J. Böttcher (Interpreter)
Terry Chapman
Malcolm Haughton
Martin Heppell
Chris Gatenby
Sandra Miller
Karl-Heinz Schlömer
Wendy Slade (Minutes)
Jack Taylor
APOLOGIES
Dave Dennis
Andrew Heaney (Vice Chairman)
Roger Jay
Rick Wilmot
MINUTES OF PREVIOUS MEETING
These were read and we were advised that since that meeting a lot of changes had happened.
MATTERS ARISING
1. Why were we not able to use our previous office? Unfortunately the circumstances and costs were too much.
2. Hannelore CoO secretary was not in attendance at these meetings because this was a representative meeting which is voluntary and the secretary of CoO does not need to be present.
3. How much had we spend so far on the budget? This had been asked many times. The president said he would invite several people to view the accounts with the administrator.
4. Water Meters. Before Huma had demanded a fee to connect water, gas and electricity. This charge was for a 24hr connection from the street to the casa. The new water company will be installing new meters for which we will be charged.
5. The urbanisation is in need of a handyman (Estate Manager). We need an English spoken and would a company be interested in this type of work. We discussed several options and the President is going to look into this. Duties would involve general management of the site, checking bins, rubbish disposal, and acting on problems that are the responsibility of the CoO.
6. The manholes are terrible and are the responsibility of Huma. These need to be repaired as they are dangerous. Many people have been to the office to complain and they refer them to CoO rather than take the responsability themselves. A priority list needs preparing, put in writing and ask the Administrator to forward it to Huma as to how dangerous they are.
7. Several residents are unhappy about the state of pools (frogs, insects etc) and the state of some of the gardens. In the past they have gone to Carmen and she has contacted where possibie the owners. Unfortunately we no longer have Carmen so the responsibility falls on the CoO. Here on these complaints we need to ask the Administrator to write to the person concerned requesting that they clean the gardens and or pool. If this is not carried out do we arrange to do it and send them a bill.
8. The good works that we are doing are continuously overshadowed by previous debts. Debts owed to Mazápolis. The outstanding debts according to some rough calculation are (4 x 36.000 € =) 144.000 € on a yearly basis. Juan Carlos was President for 18 months. The total amount shows some 221.000 €. The debt is actually caused by the non payers of community fees.
Because there is a contract with Mazápolis legally valid/signed by the former President there is no doubt whether we should pay or not. When we have enough money to pay Mazápolis we should do so. And actually we agreed upon that, but now we will have an EGM to make that decision.
We have been shown a manifesto signed by Juan Carlos Hernandez Fernandez on the 20th JuIy 2007. That manifesto states that Mazápolis would be paid all our debts when the CoO would have enough money to cover that.
The water and electricity in these bills, are the water and electricity used by the CoO and have nothing to do with the usage by individual owners.
The Administrator pays now monthly the contracted figure, the debt is not growing anymore but the old debt is still outstanding.
The question was asked if Huma had paid all their community fees up until May and the answer was yes they had paid their share, which is approx 30% of the total fees. As it was asked for and confirmed Huma is not paying their contribution of approx 15.000 € per month since May. We wanted to know if this effected the outstanding amount. Formally these are seperate things: we have a debt to Mazápolis for not paying granted services and Huma a debt to us for unpaid fees, like so many others, who actually provoked that first debt. The President feels that Huma should pay his community fees and we should pay what we owe, 2 seperate things.
To get a majority of votes everyone needs to pay their community fees. We asked the Administrator if he knew how many people had paid their fees. The answer was that it is very difficult to say, as so many people are paying in various ways. You really have to close the books and then start counting. Anyway, it wil be on the agenda at the EGM like the new budget to be voted about.
NEXT MEETING
This to be in November at a date and time to be arranged.