MINUTES OF THE
EXTRAORDINARY GENERAL MEETING OF THE
COMMUNITY OF OWNERS
“MAZARRÓN COUNTRY CLUB”
On October 26th 2007 at 5:30 p.m. in Hotel Playa Grande in Puerto de Mazarrón at second call by the President, the Extraordinary General Meeting of the Community of Owners of the “Mazarrón Country Club” was held. Members present as listed.
ATTENDANTS Y REPRESENTED:
* There were no illegible or incomplete authorisations.
** The votes/coefficients of those who have not paid their contribution fully
up to September 30th 2007 have not been taken into account.
The Meeting was opened at second call with behind the table President Frank van Son, Administrator Francisco Domingo Frutos, Emil J. Böttcher and Andrew Heaney.
Before starting the Meeting, when entering the hall, all attendants was handed over this meeting’s voting paper to ease following the points on the agenda and to fill in their votes. Also facilitated was a list of unpaid Community fees per the 30th of September 2007 per property in order to see who were not able to vote this Meeting.
AGENDA:
FIRST.- APPROVAL TO PAY OUTSTANDING DEBTS OF THE COMMUNITY OF OWNERS TO MAZÁPOLIS
To the attending owners the claim was being presented, for partly unpaid services granted by the company Mazápolis to the Community of Owners from May 2005 until August 2007. According to the documentation the Community of Owners have in their possession, in May 2005 a service contract was entered into between the company Mazápolis and our Community of Owners (represented by the previous President Juan Carlos), in which in accordance with and the exact same prices shown in the approved Budget of the Community of Owners of May 2005, they were contracted for an annual total amount of 378.116,48 € to grant the following services: Cleaning service, Rubbish bags, Gas oil Generator Set, Security Service, Renting vehicle for security service, Gas oil for security vehicle, Gardening, Water consumption, Depuration and dumping of sewage.
Having requested information and explanation to the previous President, he declared that given the scarce economic resources in those days of the Community of Owners, payments were carried out to Mazápolis on the account of the total amount of granted services, but that these payments were not enough to cover all the invoiced, reason being the debt of the Community of Owners to Mazápolis increased in time (which he also recognizes in writing signed, that was exhibited to all the owners).
Some questions were being asked and some discussion took place if it would be convenient or not to pay this outstanding debt by the Community of Owners to Mazápolis and finally was continued to the voting, which resulted in the outcome indicated as follows:
VOTES IN FAVOR: 122 (percentage coefficient 11,80%)
VOTES AGAINST: 28 (percentage coefficient 2,65%)
SECOND.- APPROVAL OF THE NEW BUDGET
The foreseen costs for a 12 month period being the proposed Budget to be approved by the General Meeting of Owners is as follows:
1.- Removal of waste 45.000 €
2.- Waste bags 5.000 €
3.- Electricity: Iberdrola/Diesel 65.000 €
4.- Security 179.800 €
5.- Gardening & Cleaning 100.000 €
6.- Administrator 46.400 €
7.- Supplements 12.000 €
8.- Water usage 16.000 €
9.- Repairs & Maintenance 45.000 €
10.- Residual water processing 35.000 €
11.- Community Insurance 12.756 €
12.- Reserve Fund of 5% 0 €
TOTAL 561.956 €
*) This reserve fund can be covered by keeping always a minimum of 5% (of 561.956 € = 28.097,80 €) on the Communities Bank Account.
The total amount indicated supposes an increase of the previous Budget of expenses approved in May 2005, of 15.32 percent. Continued all costs each are being explained and questions answered after which finally is being voted with the following result:
VOTES IN FAVOR: 117 (percentage coefficient 11,38%)
VOTES AGAINST: 32 (percentage coefficient 3,15%)
The Budget is approved by the Meeting resulting in a raise of 15.32% of the Community fees for every individual plot from November 2007.
THIRD.- LIQUIDATION OF OUTSTANDING COMMUNITY FEES PER 30-9-2007. STEPS TO BE TAKEN
Like mentioned before all attendants were having a list of outstanding payments till the 30th of September 2007 of Community fees.
Once debated different points of view about this subject, finally is proceeded to vote on this point of the Agenda, approving with an extensive majority of votes and coefficients of participation the liquidation of the debt per 30-09-2007, that subsequently is detailed. The debt will be communicated to each owner, authorizing the Administrator Mr. Francisco Domingo Frutos to, in case the non payment of the owned amount continues in a time limit of fifteen days, proceed judicially against the delinquent owners, to finally name Lawyer and Procurator.
VOTES IN FAVOR: 142 (percentage coefficient 13,95%)
VOTES AGAINST: 8 (percentage coefficient 0,70%)
LIST OUTSTANDING PAYMENTS OF COMMUNITY FEES PER 30/09/2007 UPDATED ON 16/11/2007
