MINUTES OF THE COMMUNITY OF OWNERS REPRESENTATIVES
DATE: Friday 21st September 2007
VENUE: Community Office 28/1
TIME: 10.00 am
ATTENDANCE
Andrew Heaney (Vice Chairman)
Chris Gatenby
Dave Dennis
Emil J. Böttcher (Interpreter)
Francisco Domingo Frutos (Administrator)
Frank van Son (President)
Jack Taylor
Martin Heppell
Rick Wilmot
Roger Jay
Wendy Slade (Minutes)
APOLOGIES
Karl-Heinz Schlömer
Malcolm Haughton
Sandra Miller
Terry Chapman
MINUTES OF THE PREVIOUS MEETING
The minutes of the previous meeting were read and discussed.
MATTERS ARISING
1. Emil has brought a friend from Yorkshire, Dr Ken Wildey who has a BSc PhD a fellow of the Central Science Laboratory. Dr Ken Wildey is very knowledgeable about pest control and is willing to give a small presentation in order to raise the awareness about the subject. He will hold an informal speech at the end of the Meeting.
2. We understand that the mini-bus which Huma till now provided for the Country Club is since holidays running only on Tuesday and Thursday. It was asked if we have to pay for this service, and were told no we do not pay for this service at the moment.
3. The question came up about the office we are renting. We are all in disagreement about the cost being (800 € per month). Frank said that we would only be paying 400 € as the Security company will donate 200 € and we would get a further 200 € sponsorship from people wanting to advertise their businesses. Most of the representatives want verification that the owner of the villa (28/1) that we are renting has paid his community charges. Frank will verify this at the next meeting. One of the representatives came up with the idea of buying our own office rather than just renting a property.
4. The Administrator has given us a copy of the new Budget to look at and digest before presenting it to the rest of the Community.
- Removal of waste - It is estimated that the Removal of waste including
- Waste bags will cost about 50.000 €. It is not a fix price as we pay for the quantity. There are continuously living more people on MCC and in the former Budget it was 49.200,96 €.
- Electricity - Streetlighting Iberdrola/Diesel - It is estimated that this will cost 65.000 €. Former Budget was 75.105,15 €. It will go down, because we will use more Iberdrola which is cheaper than Diesel. By the way we are getting an Engineer in to sort out how much the street lighting would realistically cost us.
- Security - Is costing now 179.800 € a year for the services provided now. These can be extended to a cost, which is not in the budget.
- Gardening & Cleaning is the 100.000 € mentioned in last General Meeting.
- Administrator - Is the 46.400 € according the present contract.
- Supplements - is estimated some 12.000 €. In former Budget only 5.000 €, which was way too low, because people are not paying. Is for envelopes, paper, inkcartridges, stamps et cetera. Mainly for mailings, meetings and non-payers, even though the latter ones finally will get there own bill presented. 1st October is the dead line for paying community charges.
- Water usage - (for Gardening & Cleaning) - 16.000 €. Same amount in former Budget.
We urge the Administrator to get us a Licence to use our own recycled water from our Sewerage Plant. - Repairs & Maintenance - 45.000 €. Was 30.675 €. We need a handyman to do urgent repairs, since we do not have Mazápolis anymore who did a lot extra (and therefore presented us later on a bigger bill). We have someone in mind; Frank will ask him if he would like the position. We are responsible for any mess left on the pavements by ourselves or workmen. If a mess is left indefmitely then we will get someone to clear it up and sent the bill to whoever is responsible for it.
- Residual water processing - 35.000 €. Was 77.830 €. We want to know what water we are actually paying for. Is it the water for flushing the toilet and then is it being used as dirty water for use of garden water.
- Community Insurance - Recently we contracted this insurance for 12.756 €. Even though it was 8.000 € in the former Budget, we couldn't get it any cheaper.
- Reserve Fund of 5%, we leave to 0 € as the law permits this as long as we keep this minimum on the Community's Bank Account.
All amounts are including IVA/VAT. The total Budget will be a little bit over 560.000 €, which is only a raise of 15% prox. in 2,5 year.
We asked the Administrator if we were solvent enough to continue paying our bills if we were not raising the Budget/contribution. We were told no, we could not survive. The new contribution should be effective by the 1st November 2007 and being approved by the next General Meeting. This is completely according the law. We have already been far too long on the old Budget.
We had a show of hands with regards to the new Budget and most of us agree that if it had to go up by 15%, should be way of EGM. We later decided by majority vote that it would be presented to the community at the informal meeting to be held on Friday 26th October 2007 by Frank van Son (President). Dave still believes it should be by way of EGM. Rick Wilmot wants it to be known that he did not agree to the new budget. We wanted to hold and AGM as soon as possible but, because of bad debts and the fact that Huma has the majority of votes we thought it would be better to hold an informal meeting instead to inform everyone about the new budget. We hope to also have a copy of the Internal rules which we can put on the web site for everyone to read. We will discuss at the next meeting.
5. Most of the community received a letter from a new company with regards to having a new water meter - at the cost of 120 €. We need to ask the water company what the letter is about and should we be paying for water bills as we still have not received our habitation certificates. It was stated that we did not receive our certificates, that they are at the town hall, and that they only can be give to Huma when he requests them. We need a ruling on this matter because until we get our habitation certificates they cannot formally connect us.
6. Terry, Martin and Emil have been together to talk about problems and/or improvemenst of the Website. Terry has put in on paper, which is distributed.
We intend to invite Carmen to the informal meeting and present her with flowers and some chocolates or so to thank her for everything she has done for the Community.
NEXT MEETING SCHEDULED FOR
Wednesday 3rd October 2007 in the new Community Office (28/1) at 10.00 am.