MINUTES OF THE COMMUNITY OF OWNERS REPRESENTATIVES
DATE: Friday 7th September 2007
VENUE: Main office HUMA - basement
TIME: 10.00am
ATTENDANCE
Frank van Son (President)
Andrew Heaney (Vice Chairperson)
Emil J. Böttcher (Adm./Interpreter)
Martin Heppell
Chris Gatenby
Terry Chapman
Roger Jay
Jack Taylor
RickWilmot
Dave Dennis
Sandra Miller
Wendy Slade (Minutes)
APOLOGIES
Karl-Heinz Schlömer
MINUTES OF THE PREVIOUS MEETING
Could not be discussed because not everyone received a copy. These minutes will be brought up at next meeting.
MATTERS ARISING
- Andrew stated that there was something very important missing around the urbanization and produced a flyer containing the words (Notice for Dogs). All dogs should be kept on leads at all times and muzzled (if dangerous breed).
- Sandra said that she had been approached by someone in the community who needed to know the procedure for dealing with noisey neighbours.
Frank stated that if the noise goes on after midnight we must call security or Guardia Civil who can deal with the problem in hand. - Terry asked what was being done about rubbish clearance. He suggested that we have some leaflets printed to inform community of how rubbish should be disposed of (using the appropriate containers). Andrew stated that there are too many different types of rubbish being recycled and we would not be able to cover them all. Martin suggested that we direct people to other containers on the urbanisation, should the one nearest them be full or overflowing with rubbish. Frank said that the rubbish collection will cost us more once area 37 is in use.
- Chris asked what could be done about unruly gardens, especially those with lots of foliage overhanging the pavements. Frank said we could take photographs and send them to the owners and give them an opportunity to tidy them up or we will get a gardening company to do the job and send then a bill. Andrew said that we need to inform all owners that one of the rules of the urbanisation is that every owner should keep their gardens in good order. Roger asked what could happen if we went around and cut off the overhanging foliage, where do we stand legally. Emil said he will ask the Administrator to find out for us.
- Dave said that we have covered almost everything on the agenda. He would like to give praise to the security company for the coverage we have received during the Spanish holidays. Frank agreed, but said the daytime coverage has stopped. The company have returned to cover from 8pm to 8am weekdays and only 24hr coverage during the weekends. Dave was not happy that the day time coverage had stopped. Dave felt that there should be security guards present at all times (24/7).
- Malcolm is concerned with the lack of water that people have been experiencing, especially at the top end of the urbanisation as they have had no pressure at all. Frank said we will have to approach Huma and find out what has been happening. Roger said that they have to cut off the water when attending the Hydrants.
- Frank said that people are still putting large items by the bins for collection instead of going to the eco parque. Rick said that we need to put large black and white notices on the wall behind each bin stating what rubbish goes where and not to dump large items, but go to the eco parque (dump) just up the road.
Frank wants security to stop cars at random coming onto the Country Club as a security measure.
Rick suggested that the chairman should make sure that we stick to the agenda. Only give each representative 5 minutes each to speak, and the same goes for the larger meetings that we hold in the future. - Jack asked about the situation concerning the garden which is full of dog's mess (and the smell). Also the noise from various dogs around our urbanisation. Andrew said that he had seen someone cleaning up the dog mess. Chris suggested that the owners be approached regarding the rules of the urbanisation. Frank said that we need to collect names of the offenders and give the list to the Guardia Civil who can inform them of the urbanisation rules. Frank said that we all have a responsibility for our properties inside and outside. Frank said that he will be speaking to Huma and urge him to finish off the urbanisation. He will give him about 3 weeks to complete work. If nothing is done, we will do it ourselves and take the costs off what we owe them (Huma).
- Frank phoned a managing director of Huma to offer again to re-negociate the Mazápolis-contract. Frank told him he would be willing to so until he signed the contract with the new gardeners, which would take place at 11.00 hours that day. But Huma did not contact Frank and so he signed the contract with the new gardeners.
- Frank and Emil told that Paco and Emil, being the neutral administrador, had asked Huma the keys of the Community Office at 9-24 to be able to use it during Spanish holidays as office and toilet facilities for the Security Guards. But Huma did not allow us unless we signed a pre-contract on behalf of the Community of Owners to rent space in the future Commercial Centre at 25 €/m². We refused that. Later we heard that Huma even changed the locks on their property. The situation became critical as this happened the very friday before holidays and Frank had no choice but to rent another property urgently. The property in question, 28-1, is a two bedroom bungalow at the cost of 800 € per calender month. Security will be contributing 200 € towards the cost and we will approach the gardeners and ask them to contribute as well. We also could allow businesses to have an advertisement in the garden, on the walls or on the fences for a montly price. A probable reason Huma pulled the plug is that they are not pleased we have contracted another gardening company.
- The new office at 28-1 will be manned 3 mornings a week Monday, Wednesday and Friday.
- Sandra said that when these emergencies happen we need to be able to phone one another and help each other in such situations. Frank said that we must look at these issues as an urbanization. Andrew said that Frank had just 2 to 3 hours to find a place with toilet facilities for the Security guards to operate from on that day in question. Sandra said are we not going to consider finding a cheaper bungalow in the near future. Frank said no not at the moment.
Frank also said that the place he is renting needs gravel! stones in the garden.
Sandra said that we should not have to payout for this to be done, as the owner should put their garden in order before renting it out. Terry asked when the office would be up and running. Frank said next week after the furniture is delivered. - Terry asked Frank if in the menatime he had decided on the location and dates for our information meetings to be held in English and German. Frank answered that a location has not been arranged yet. It was suggested whether we could have a section on why people need to pay their community charges.
We also could show some form of budget and list of new contracts in short paragraphs for people to read. - Frank asked Roger to draft the procedure for the election of future community representatives. Roger will talk it over with Malcolm and Emil.
- Frank said that he would like to have manned barriers at the main and back entrance of the urbanization, or only during the evenings and all night (manned). Roger assumed this would cost the urbanization money. Frank replied that it would be a one time cost to construct it and a raise of guarding hours.
- Terry stated that we now have a quotation from Aqualia, so why can't we do a budget. We know what the Gardening and Security costs are.
- Terry asked Frank what is the cost for Security. Frank replied that he did not know. The Administrator assumed that payments would go up if we produced a new budget. He asked whether we were happy with the new companies. Terry said that the feedback was good to date.
- Dave agreed that a budget should be made available for people to see.
Most of the group agreed with this. - The Administrator has contracted lawyers who will be sending out letters to all non payers shortly. They all will be presented before the judge.
- Jack asked whether there would be future meetings with Huma. Frank stated that he will be asking for a meeting with them.
- The question was raised as to an update with the community liability insurance. Emil said he had received a new quote for about 12,000 €. Frank said we should accept this offer.
NEXT MEETING SCHEDULED FOR
Friday 14th September 2007 in the new community office (28 / 1) at 10.00 am